The External Stakeholder Meeting, organized by the Vocational School of Tourism and Hotel Management, Departments of Tourism Management and Business Administration at Alanya University, was held with ...
YÖKAK Checklist
THEQC (YÖKAK) Department Task Checklist
This checklist breaks the criteria of the THEQC (YÖKAK) Evaluation Programmes Guide, Version 3.3 (2026) down into department-level tasks. The head of department, the department quality coordinator, instructors and advisors can tick the items for their own role and track their preparation.
Head of Department
48 itemsGovernance, resources, education and the site-visit interview.
Department Quality Coordinator
32 itemsPDCA cycle, monitoring, stakeholder feedback and evidence management.
Instructor
35 itemsCourse design, assessment, professional development and research.
Advisor
29 itemsAcademic advising, career and psychosocial support, student club advising.
Department-wide (A–D) and external evaluation
174 itemsSub-criteria for leadership, education, research and social contribution, plus items for preparing for the external evaluation.
Sub-criterion – role matrix
46A table showing which role is responsible (R) for or contributes (C) to each of the 46 sub-criteria.
Note: This checklist is an interpretation of the THEQC (YÖKAK) Guide, Version 3.3, adapted to department level; the binding texts are the Guide itself and the institution's directives. Your ticks are not sent anywhere; they stay in your own browser.
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Department-level task checklists
Checklists that break the 46 sub-criteria of the THEQC (YÖKAK) Evaluation Programmes Guide, Version 3.3 (2026) down to department level. Choose your role and tick the items as you complete them. If you close the page, your ticks are lost. Your progress is saved in this device's browser.
Your role
You can choose more than one role. The “My roles” counter at the bottom counts only the checklists of the roles you choose.
Usage notes
Role mapping is an interpretation. The Guide is written at institutional level; it explicitly mentions the head of department, academic staff, students, graduates and the "faculty advisor", but not a "Department Quality Coordinator". This role is treated as the department-level counterpart of the institution's Quality Commission. Compare it with your institution's own directives.
Codes: The code at the end of each item (e.g. B.1.3) is the sub-criterion the item is based on; codes such as "Guide B.2.2" refer to the section of the Guide's main text.
Maturity level (1–5): 1 = none, 2 = planned/defined, 3 = implemented (across the unit), 4 = monitored and improved, 5 = internalized, systematic, sustainable and exemplary. This corresponds to the PDCA (Plan–Do–Check–Act; PUKÖ) cycle.
Golden rule for every item: Document it (P) → implement it and keep the evidence (D) → monitor/measure (C) → improve and show the improvement (A). Each sub-criterion also asks for evidence of an "original approach developed for the institution's needs, beyond standard practice and legislation".
Score weights (IAP, 1000 points): Leadership, Governance and Quality 300; Education and Training 400; Research and Development 200; Social Contribution 100. Full accreditation requires ≥650 points and ≥280 points in Education and Training, so at department level the most critical area is B (Education and Training).
Distance/blended education: The rubric mentions distance and blended education separately in almost every sub-criterion. If the department offers such courses, all related items apply to them as well.
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Department-wide
A. Leadership, Governance and Quality
The department must produce evidence for the institution's quality system at its own level in all 46 sub-criteria. The items below follow the order of the sub-criteria.
A.1.1Governance model and administrative structure
A.1.2Leadership
A.1.3Institutional transformation capacity
A.1.4Internal quality assurance mechanisms
A.1.5Public information and accountability
A.2.1Mission, vision and policies
A.2.2Strategic aims and objectives
A.2.3Performance management
A.3.1Information management system
A.3.2Human resources management
A.3.3Financial management
A.3.4Process management
A.4.1Internal and external stakeholder engagement
A.4.2Student feedback
A.4.3Alumni relations management
A.5.1–A.5.3Internationalization (management, resources, performance)
/ 62 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Department-wide
B. Education and Training
The department must produce evidence for the institution's quality system at its own level in all 46 sub-criteria. The items below follow the order of the sub-criteria.
B.1.1Design and approval of programmes
B.1.2Course distribution balance of the programme
B.1.3Alignment of course outcomes with programme outcomes
B.1.4Course design based on student workload
B.1.5Monitoring and updating of programmes
B.1.6Management of education and training processes
B.2.1Teaching methods and techniques
B.2.2Assessment and evaluation
B.2.3Student admission, recognition and crediting of prior learning
B.2.4Certification of qualifications and diploma approval
B.3.1Learning environment and resources
B.3.2Academic support services (details: section 5, Advisor)
B.3.3Facilities and infrastructure
B.3.4Disadvantaged groups
B.3.5Social, cultural and sports activities
B.4.1Appointment, promotion and assignment criteria
B.4.2Teaching competences and development
B.4.3Incentives and rewards for teaching
/ 63 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Department-wide
C. Research and Development
The department must produce evidence for the institution's quality system at its own level in all 46 sub-criteria. The items below follow the order of the sub-criteria. In arts departments, artistic activities are also evaluated under this heading.
C.1.1Management of research processes
C.1.2Internal and external resources
C.1.3Doctoral programmes and postdoctoral opportunities
C.2.1Research competences and development
C.2.2National and international joint programmes and joint research units
C.3.1Monitoring and evaluation of research performance
C.3.2Evaluation of instructor/researcher performance
/ 13 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Department-wide
D. Social Contribution
The department must produce evidence for the institution's quality system at its own level in all 46 sub-criteria. The items below follow the order of the sub-criteria.
D.1.1Management of social contribution processes
D.1.2Resources
D.2.1Monitoring and evaluation of social contribution performance
/ 5 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Role checklist
Head of Department
During the site visit, the Head of Department alone represents the department in a one-hour question-and-answer interview attended only by heads of department, separate from the deans (no presentation is made) (Guide B.2.2.2-7, Annex 2/B). The items below are the topics of this interview and the management tasks the department must own.
Governance, leadership and strategy
Resources and staff
Education and training
Stakeholders, graduates, internationalization
Research and social contribution
Duties in the external evaluation process
/ 48 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Role checklist
Department Quality Coordinator
The Department Quality Coordinator is responsible for running the PDCA cycle in the department and collecting evidence. This title does not appear in the Guide; the duties were derived by applying what is expected of the institution's Quality Commission (A.1.4) at department level.
Setting up and running the quality system
Monitoring and reporting
Stakeholder feedback
Evidence management
During the external evaluation
/ 32 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Role checklist
Instructor
The instructor is the main producer of evidence for every course they teach; during the site visit, in the academic staff focus group (without managers), they talk about relations with management, their role in the quality system, recruitment, development and motivation (Guide B.2.2.2-8, B.2.2.3-3).
Course design (for every course)
Teaching and assessment
End-of-course monitoring and improvement
Professional development
Research
Internationalization and social contribution
Institutional participation and external evaluation
/ 35 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Role checklist
Advisor
The advisor is the faculty member who follows the student's academic progress, gives direction and supports their academic problems and career planning (B.3.2). The Guide also foresees a separate interview on day 3 with the academic advisors of student clubs (Guide B.2.2.4-1); those duties are also listed below.
Academic advising
Career and psychosocial support
Student participation and feedback
After graduation
Student club academic advisor (if any)
/ 29 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
External evaluation
External evaluation preparation
The process runs at institutional level, but the department provides data, participants and evidence at every stage. Timeline: ISER January–March; site visit April–May in the spring term, October–November in the autumn term (Guide A).
Before the visit (ISER and preliminary evaluation)
Preliminary visit (2–3 weeks before the site visit, online, one day)
Final preparation before the site visit
During the site visit
After the visit
Monitoring Programme and Interim Evaluation
/ 31 items ticked ✓ Complete
This page is the interactive version of the department-level task checklists for the THEQC (YÖKAK) Guide, Version 3.3. The role mapping is an interpretation; compare it with your institution's own directives.
Summary
Sub-criterion – role matrix
All 46 sub-criteria are assigned to at least one role in the department. R = responsible (carries out the work and is accountable), C = contributes (provides data, evidence or implementation), blank = no direct role. This distribution is a suggestion; adapt it to your institution's directives.
R Responsible: carries out the work and is accountableC Contributes: provides data, evidence or implementation
| Code | Sub-criterion | Head of Department | Department Quality Coordinator | Instructor | Advisor |
|---|---|---|---|---|---|
| Governance model and administrative structure | R | C | |||
| Leadership | R | C | |||
| Institutional transformation capacity | R | C | |||
| Internal quality assurance mechanisms | C | R | C | ||
| Public information and accountability | R | C | C | ||
| Mission, vision and policies | R | C | C | ||
| Strategic aims and objectives | R | C | C | ||
| Performance management | R | C | |||
| Information management system | C | R | C | ||
| Human resources management | R | C | C | ||
| Financial management | R | ||||
| Process management | C | R | C | ||
| Internal and external stakeholder engagement | R | C | C | ||
| Student feedback | C | R | C | C | |
| Alumni relations management | C | R | C | ||
| Management of internationalization processes | R | C | |||
| Internationalization resources | R | ||||
| Internationalization performance | C | R | C | C | |
| Design and approval of programmes | R | C | C | ||
| Course distribution balance of the programme | R | C | |||
| Alignment of course outcomes with programme outcomes | C | C | R | ||
| Course design based on student workload | C | C | R | C | |
| Monitoring and updating of programmes | C | R | C | ||
| Management of education and training processes | R | C | |||
| Teaching methods and techniques | C | R | |||
| Assessment and evaluation | C | R | |||
| Student admission, recognition and crediting of prior learning | R | C | |||
| Certification of qualifications and diploma approval | R | C | |||
| Learning environment and resources | R | C | C | ||
| Academic support services | C | C | R | ||
| Facilities and infrastructure | R | C | |||
| Disadvantaged groups | R | C | C | C | |
| Social, cultural and sports activities | C | R | |||
| Appointment, promotion and assignment criteria | R | C | |||
| Teaching competences and development | R | C | C | ||
| Incentives and rewards for teaching | R | C | |||
| Management of research processes | R | C | |||
| Internal and external resources | R | C | |||
| Doctoral programmes and postdoctoral opportunities | R | C | C | ||
| Research competences and development | R | C | |||
| National and international joint programmes and joint research units | R | C | |||
| Monitoring and evaluation of research performance | R | C | C | ||
| Evaluation of instructor/researcher performance | R | C | C | ||
| Management of social contribution processes | R | C | |||
| Social contribution resources | R | ||||
| Monitoring and evaluation of social contribution performance | C | R | C |
Source: THEQC (YÖKAK) Evaluation Programmes Guide, Version 3.3 (2026).
Summary
THEQC (YÖKAK) Guide Version 3.3 · Department checklist progress report
Date:
Progress report
You can print the status of the checklists or save it as a PDF to share with the head of department or the quality coordinator.
- Head of Department✓ Complete / 48
- Department Quality Coordinator✓ Complete / 32
- Instructor✓ Complete / 35
- Advisor✓ Complete / 29
- External evaluation preparation✓ Complete / 31
- A. Leadership, Governance and Quality✓ Complete / 62
- B. Education and Training✓ Complete / 63
- C. Research and Development✓ Complete / 13
- D. Social Contribution✓ Complete / 5
- All / 318
To get the report, press Ctrl + P (Mac: ⌘ + P) and choose “Save as PDF”.
All: / 318My roles: / Press Esc to close